ERP systems do require a lot of money and a long working time to be fully implemented. However, the results will benefit the company in many ways. A successful ERP implementation can also streamline workflows and reduce costs. Therefore, overcoming problems to minimise potential problems must be well understood. Some tips are as follows.
Thoroughly Understand the Use of Key Features
Unfortunately, there are still many users who don’t know how to maximise all the key features of their ERP system. Take the time to identify the features of your ERP system and create a list to track the usage of each feature. Make a list of the most useful features and drive the full potential of work in the company.
You can include a list of features and benefits in your employee training manual to ensure that everyone is using the most efficient processes. Knowing the key features well, you can also avoid mistakes because you know how to prevent or resolve them.
Plan Everything Thoroughly
A thorough plan is absolutely necessary for ERP projects. Many companies do not have a well-thought-out initial plan before starting an ERP software implementation. This is often confusing later on as you may not fully understand how to develop and maximise the value of ERP efficiency.
To solve this problem, companies should conduct an internal audit of all processes and policies before deciding on an ERP system. In addition, establishing an ERP evaluation team is equally important. If the company feels it does not have the internal capability to properly evaluate the ERP system, consider hiring an experienced external consultant such as a vendor who has experience implementing ERP solutions.
No matter how tight your control over the ERP system is, it would be wise to have an audit to observe work activities to detect anything wrong immediately. Some users, especially in IT, need to have broad access even if it creates new risks.
Implement audit controls to track the activities of users who have access and make sure they are aware that they are being monitored, thus deterring them from making irregularities in the system. Audit all changes to critical data, and notify managers when changes are made. For example, ensure that the relevant departments are notified if a supplier’s bank details are changed, or if salaries are increased by more than 5%, etc.
Create a Maintenance Strategy
Customers who do not perform preventive maintenance do not fully realise the cost of ERP investment and maintenance. Without maintenance, the system is not up to date. This makes business processes less accurate.
In addition, it is important to keep the ERP system up to date to prevent potential errors in the ERP. Technology will always advance and follow the business industry. Therefore, fundamental changes are always needed to keep ERP optimizing your business.
Carefully Choose a Vendor
It is important to do your research before choosing an ERP vendor. Look for enough reference material or even testimonials, and ask at least a few companies that have experience with the vendor. Ask about the features you can implement and how to overcome certain challenges.
Make sure you have the experience and expertise to complete the implementation process from start to finish. As with Folarium’s ERP, not only is the system superior, Folarium also has experience and expertise in this field. From consulting and implementation to maintenance, you will get premier service and of course business productivity optimization.
Those are some tips that you can apply to prevent ERP mistakes. ERP implementation must provide companies with benefits because it is one of the technology investments. The investment will bring benefits if implemented optimally.